Administrative Assistant

Job Locations US-IN-Indianapolis


As an Administrative Assistant for Civil & Environmental Consultants, Inc. (CEC), you will play an important role in the business operations by ensuring that support activities are carried out efficiently and accurately, working collaboratively with the Office Lead, and contributing to organizational goals. The Administrative Assistant will provide the first impression of the office by professionally answering phones and greeting guests. You will assist with document preparation and reproduction, help coordinate meetings and office activities, order and stock supplies, answer the phone, and maintain the project electronic filing system. You will also play a key role in our quality assurance program by verifying and requiring that appropriate quality reviews of proposals, reports, plans and documents have been completed.


The Administrative Assistant will oversee office and facility services and maintenance activities and interact with landlords or property management companies. This role will also assist with planning and executing client events, and coordination of logistics for internal meetings, conferences or training. The Administrative Assistant may support the Office Lead in communication between corporate personnel and their associated functions such as accounting, operations, marketing, human resources, and IT.


Other responsibilities of this position include:

  • Draft/review documents and presentations, suggesting changes where appropriate;
  • Provide administrative support for incoming and outgoing correspondence;
  • Communicate effectively with clients in-person, on the phone, and in writing;
  • Prepare agendas for internal and external meetings.


  • High School diploma - preferred B.A./B.S. in English, Marketing, Business or related degree;
  • 2-3 years of experience in an office environment;
  • Proficiency with Microsoft Office Products and Adobe;
  • Excellent communication skills;
  • Attention to detail;
  • Problem-solving skills;
  • Ability to work with technical professionals and manage workflow expectations and deadlines;
  • Ability to anticipate workload issues and proactively take steps to assure work is completed on time;
  • Ability to multi-task in order to meet short and long-term deadlines;
  • Ability to speak and write professionally;
  • Ability to plan and execute employee and client business development events;
  • Ability to work beyond our core business hours when necessary to meet deadlines;
  • Ability to manage confidential information with discretion and tact.

About Us

We have experts! CEC is consistently ranked as a Top 500 Design Firm and Top 200 Environmental Firm by Engineering News-Record. We are looking for people who enjoy using their education and experience to solve difficult technical problems and work on interesting projects. You can accomplish this while working with a team of professionals who are equally motivated to provide high levels of service to our clients and to teach you along the way.


We have support! We have a variety of Employee Resource Groups, including CEC Community – focused on giving back to the communities in which we work; CEC Ignite – focused on helping professionals early in their careers to develop their pathway; CEC iDEA – focused on inclusion, diversity, equality, and acceptance; and CEC Women – focused on creating internal and external opportunities for women to network and leverage professional experience!

We care about our people! People and Culture are two of the five elements of our strategic plan. When you care about your people, they will want to grow a career with you – that is our goal. CEC offers you a small-firm work environment with large-firm opportunities. Not only will we help you develop professionally, but we will also provide an opportunity to become an owner of the firm and share in its success.


CEC offers a matching 401(k); profit sharing; a performance bonus; company stock; medical dental, and vision insurance; short and long-term disability; tuition assistance; professional development; and work-life balance.


CEC is an equal opportunity and affirmative action employer. We do not discriminate in recruiting, hiring or promotion based on race, color, religion, sex (including sexual orientation, gender identity or expression, transgender status), national origin, age, disability, protected veteran status or any other basis or characteristic prohibited by applicable federal, state, or local law.


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